AC26 | Session 10 
Unlocking Intelligent Records: How AI-Driven Document Scanning Transforms Government Workflows
Target: Federal, State, Local, Public Institutions of Higher Learning
Focus: Records Management, Technology/Tools, Digitization
Levels: Beginner, Intermediate
GARA: "Training, Advocacy & Outreach" OR "Digital Repository Management" 
Overview

As government agencies face growing pressure to modernize, the combination of AI and advanced document scanning has become a critical catalyst for improving efficiency, accuracy, and citizen service delivery. In this session, Ricoh will explore how AI-enhanced document capture is reshaping records management (from automated indexing and metadata creation to smart classification and compliance-ready digital archives).

Attendees will learn how modern scanning technologies streamline workflows, reduce manual processing, accelerate digitization initiatives, and create more accessible and actionable information ecosystems. By transforming paper-based processes into intelligent digital workflows, agencies can strengthen governance, increase transparency, and better support mission-critical operations.

Whether you are beginning your digital transformation journey or optimizing an existing program, this session highlights practical strategies and real-world use cases tailored specifically to the needs of government archivists and records professionals.

Attendees Will Gain
  • An understanding of how AI-enhanced document capture improves indexing, metadata creation, and classification
  • Practical approaches to reducing manual processing and improving workflow efficiency
  • Strategies for building compliance-ready digital archives from scanned content
  • Insights into real-world government use cases and measurable operational benefits
  • Considerations for integrating intelligent scanning into broader modernization and records governance initiatives
Presenter
Vaughn Minger, AIIM CIP, ECMM, CaptureP
National Sales Manager, Eastern Region and Federal, PFU America, Inc., a Ricoh Company
Vaughn Minger brings more than 27 years of experience in the document imaging and records management industry. A past AIIM chapter president, Vaughn combines deep scanner technology expertise with extensive knowledge of enterprise capture solutions and information governance practices. He works closely with public-sector organizations to modernize document workflows, strengthen compliance, and enable intelligent records ecosystems that support long-term operational efficiency.