Pre-Conference Workshops

"Disaster Preparedness and Response for Records-Keepers"

DATE & TIME: Tuesday, July 18th | 8:00 AM - 5:00 PM (Eastern Time)

PRICE: $150.00

FOOD INCLUDED: Continental Breakfast, AM Snack/Beverage Break, Lunch, PM Snack/Beverage Break

CREDITS: Pending with Academy of Certified Archivists, ARMA International, ICRM, and the GARA Certificate Program

GARA CERTIFICATE CORE COMPETENCY AREAS: Pending

OVERVIEW: "If you don’t like the weather, wait 5 minutes" is a popular saying in Ohio. But don't wait until disaster strikes to come up with a recovery plan! It is vital that governments be prepared for small-scale to large-scale disasters of various types (man-made, natural, internal, external, etc.) that could affect records. In fact, some records are essential (or vital) to the recovery efforts themselves and the resumption of business. This full-day interactive workshop will be conducted by persons with a passion for disaster recovery planning and experience in government and emergency management.

Through a mix of lecture, small group and hands-on activities, this workshop will:

• Highlight the liabilities due to loss of essential business records
• Provide techniques for identifying essential/vital records
• Teach how to conduct risk assessments on the potential harm to records
• Discuss recovery team roles and authorities, as well as working with first responders and other response partners
• Identify appropriate records protection strategies, storage options and how to secure confidential records
• Discuss how to develop and test a disaster recovery plan for government records and how to fit it into a government’s overall Continuity of Operations Plan
• Delve into recovery techniques for wet or moldy records
• Provide information on immediate and long-term response to and tracking of disaster recovery efforts.
  

PRESENTERS: Nick Crossley, Director, Hamilton County Emergency Management & Homeland Security Agency | Becca Halbmaier, Regional Administrator, Kentucky Department for Libraries and Archives | Pari Swift, University Records Manager, The Ohio State University

Bio Forthcoming

Becca Halbmaier

Rebecca Halbmaier has been with the Kentucky Department for Libraries and Archives since July 2018 and is one of four Regional Administrators in the Local Records Branch in the Archives and Records Management Division. She provides records management consultation, training, and guidance to local government agencies in the 29 county West Region. She has been a Library Assistant and held a Professional II Library Certification through KDLA. Rebecca has been a Senior Archeologist for archaeological and environmental projects and has been a Registered Professional Archaeologist. Rebecca holds a BA in Anthropology from the University of Iowa, an MSc in Palaeoecology of Human Societies from University College London, and an MS in Library Science from the University of Kentucky. Rebecca is the 2022 recipient of the Council of State Archivist’s Rising Star Award.

Pari Swift

Pari Swift is the University Records Manager for The Ohio State University.  Prior to joining OSU, she served for 8 years as Senior Records Manager at the Ohio Attorney General’s Office, building their records program from the ground up and partnering with IT and legal on multiple major initiatives.  She began her records career at the Ohio Historical Society-State Archives where she spent 9 years as Local Government Records Archivist and then as Assistant State Archivist.

She has served as chair of the Ohio Electronic Records Committee and of the governor-appointed Ohio Historical Records Advisory Board (OHRAB), was President of the National Association of Government Archives and Records Administrators (NAGARA) and of the Greater Columbus Chapter of ARMA.  She currently serves as NAGARA’s Treasurer, volunteers on NAGARA’s Professional Development Committee, after serving 5 years as Chair, and is Education/Seminar Director for ARMA Greater Columbus. She received her BA from Wittenberg University and her Masters of Library and Information Sciences degree from the University of Pittsburgh.  In 2014, she attained her Certified Records Manager designation. In her “free” time, she leads her daughter’s Girl Scout troop, is a council delegate, and a member of her local Girl Scout service unit team.

"The Foundations of Records Management: Introduction to the Essential Responsibilities of Government Records Managers"

DATE & TIME: Tuesday, July 18th | 8:00 AM - 12:00 PM (Eastern Time)

PRICE: $75.00

FOOD INCLUDED: Continental Breakfast, AM Snack/Beverage Break

CREDITS: Pending with Academy of Certified Archivists, ARMA International, ICRM, and the GARA Certificate Program

GARA CERTIFICATE CORE COMPETENCY AREAS: Pending

OVERVIEW: Government activities generate records in various formats that employees should be able to access easily. It's crucial to dispose of unnecessary records and protect valuable ones. This half-day workshop is designed for new or growing records management employees and programs and will cover topics such as retention schedules, filing systems, micrographics, electronic records, and preservation, among others. Its goal is to introduce government employees to their essential records management responsibilities.

PRESENTERS: Sam Beland, Government Records Analyst, State of Michigan, Records Management Services, and Caryn Wojcik, Senior Government Records Analyst, State of Michigan, Records Management Services

Sam Beland

Sam Beland currently works for the State of Michigan’s Records Management Services and has nearly a decade of experience as a professional within Records Management, Information Governance, and business analytics. Her job responsibilities include developing policies for how long government entities maintain public records, developing and training government employees about best practices for records management, State of Michigan Records Center operations, Enterprise Document Management solutions, business process improvement, and developing policies and procedures related to previously stated expertise.

Ms. Beland received her bachelor's degree in Public History with Archival studies from Western Michigan University. In addition to her Government Records Analyst position for the State of Michigan, she has served on the board of the Mid-Michigan ARMA chapter since 2016 (currently serving as Immediate Past-President of the chapter), serves on the Professional Development Committee for NAGARA and served on this year's Annual Conference committee.

Caryn Wojcik

Caryn Wojcik is the Senior Records Analyst for the State of Michigan Records Management Services. She began working for the State of Michigan in 1996. She is responsible for developing Retention and Disposal Schedules for public records, information governance initiatives, and training government employees about best practices for records management.

Ms. Wojcik received both her bachelor’s degree in history (1993) and her master’s degree in information and library science (1995) from the University of Michigan, Ann Arbor. She was Secretary to the NAGARA Board of Directors between 2003-2012. She was elected to the NAGARA presidential track in 2019, and served as President during 2020-2021. She is currently a member of NAGARA’s READI committee.

"Basics of Archives: Introduction to Managing Permanent Government Records"

DATE & TIME: Tuesday, July 18th | 1:00 PM - 5:00 PM (Eastern Time)

PRICE: $75.00

FOOD INCLUDED: PM Snack/Beverage Break

CREDITS: Pending with Academy of Certified Archivists, ARMA International, ICRM, and the GARA Certificate Program

GARA CERTIFICATE CORE COMPETENCY AREAS: Pending

OVERVIEW: This half-day afternoon workshop will provide an overview of how to manage, care for, and provide access to physical and digital historical records of permanent value. Topics covered will include: appraisal, preservation and processing, arrangement and description, storage and environmental considerations, providing onsite and online access to records, managing volunteer projects, and exhibits and outreach. Attendees will have the opportunity to practice some of these skills with hands-on activities and sample scenarios.

PRESENTERS: Ruth E. Bryan, University Archivist, University of Kentucky Libraries Special Collections Research Center | Sarah Dorpinghaus, Director for Digital Strategies and Technology, University of Kentucky Libraries | Kayla Harris, Assistant Director and Archivist, The Marian Library, University of Dayton

Ruth E. Bryan

Ruth E. Bryan (she/her/ella), a Certified Archivist, serves as University Archivist at the University of Kentucky Libraries Special Collections Research Center in Lexington, KY, where she leads donor relations, archival appraisal, collection management, and public services and outreach for University of Kentucky records and related collections. Bryan is a co-creator and co-organizer of the History Allies: Helping Protect Your Past workshops, a basic archives workshop for organizations. She publishes and presents in the areas of archival appraisal, university history, and archival management. Bryan holds master’s degrees in public history from North Carolina State University in Raleigh, North Carolina, and in cultural anthropology from the Graduate Faculty of New School University in New York City.

Sarah Dorpinghaus

Sarah Dorpinghaus is the Director for Digital Strategies and Technology at the University of Kentucky Libraries, where she provides leadership for application and website development, library service platforms, computing infrastructure and systems, and digital scholarship and data. She also develops and oversees long-term strategies for digital preservation. Dorpinghaus is a co-creator and co-organizer of the History Allies: Helping Protect Your Past workshops, a basic archives workshop for non-profit, religious, civic, genealogical, and other community-based organizations. Her recent publications and presentations focus on digital preservation and curation workflows, the impact of minimal description on digital collections; and archives and IT relationships. Dorpinghaus received her MLS from the University of Iowa and has held technology and archivist positions at the University of Kentucky, College of Charleston, and Chicago History Museum.

Kayla Harris

Kayla Harris is currently the Assistant Director and Archivist of the Marian Library at the University of Dayton in Dayton, Ohio. Prior to this role, she was the Archivist and Records Manager for the local government in Clinton County, Ohio. She has been working in the archival field for over 10 years, is a Certified Archivist (CA) through the Academy of Certified Archivists ,and holds a Digital Archives Specialist (DAS) certificate from the Society of American Archivists.

"Introduction to Digital Imaging and Digital Preservation Requirements"

DATE & TIME: Tuesday, July 18th | 1:00 PM - 5:00 PM (Eastern Time)

PRICE: $75.00

FOOD INCLUDED: PM Snack/Beverage Break

CREDITS: Pending with Academy of Certified Archivists, ARMA International, ICRM, and the  GARA Certificate Program

GARA CERTIFICATE CORE COMPETENCY AREAS: Pending

OVERVIEW: Access to government records and archival collections has always been important, but is now even more imperative in today's "remote work" setting. Digital imaging of hard-copy records may be the solution to increase availability and transparency, but once a record is scanned, records programs and archives will then have digital preservation requirements and other regulations to meet.

Join the Ohio Electronic Records Committee as this half-day afternoon introductory workshop covers the journey of a "paper" record becoming a digital image and the considerations we must have for assuring digital preservation. Experts from county imaging centers will discuss their operations, including equipment, methods, standards, processes, and policy. Hands-on exercises will bring to light to attendees how metadata, indexing, storage, disaster recovery, and other concerns can "make or break" your program. The objectives of this training are:

•  Determine what considerations should lead a hard-copy record to be digitally imaged or not
• Provide the standards an imaging program needs to consider to assure long-term digital preservation and compliance with records retention requirements
• Learn from those who have boots on the ground with their imaging programs
• And look to what future technologies and needs may impact such efforts

PRESENTERS: Jahzerah Brooks, Imaging Center Supervisor, Montgomery County, Ohio | Nathan Owens, Records Manager, Ohio Attorney General's Office | Tina Ratcliff, County Records & Information Manager, Montgomery County Records Center & Archives | John Runion, Records Manager, Stark County Records Center

Jahzerah Brooks

Jahzerah Brooks is the Imaging Center Supervisor at the Montgomery County Imaging Center. She has been with the county since 2003. Jahzerah served on board of the Greater Dayton Chapter of ARMA for several terms.

Nathan Owens

Nathan Owens is the Records Manager at the Ohio Attorney General’s Office, where he is responsible for developing retention schedules, assisting with records-related issues and litigation holds throughout the office, and managing of the office’s document/records management system. Nate is also a member of the of the Ohio Electronic Records Committee where he works on the development of standards and guidelines for electronic records for public entities in the state of Ohio. He received a Masters of Arts in Public History from the Indiana University of Pennsylvania, a Masters of Library and Information Sciences from the University of Pittsburgh, and an Information Governance Professional certification from ARMA International.

Tina Ratcliff

Tina is a graduate of Ohio University and Wright State University.  She has worked for the Montgomery County Records Center & Archives in Dayton, Ohio, for the past twenty-eight years.  She has been the Montgomery County Records & Information Manager since 2011.  She is the current chair of the Ohio Historical Records Advisory Board, the central body for historical records planning in the State of Ohio.

John Runion

John Runion is the Director of the Stark County Records Center under the Board of Commissioners'.  John has worked in the department since 1995, his additional duties includes advising county departments and responding to public records requests. John has extensive knowledge about stark county historical landmarks. He does trainings on the importance of records retention and records policies for all stark county departments. John served in the U.S. Army for three years. John earned his B.A. form Kent State Univeristy in 1995.