Session 25 - 3-2-1 Takeoff! M-19-21 and Exploring the Digital Government Galaxy

In June 2019, the Office of Management and Budget (OMB) released M-19-21, “Transition to Electronic Records.” This Memorandum required federal agencies to manage permanent and temporary records in electronic formats with appropriate metadata by December 31, 2022. It also required agencies to close agency-operated records storage facilities and to transfer inactive, temporary records to a Federal Records Center (FRC) by December 31, 2022. After this deadline, NARA would only accept records in a digital format (with certain exceptions).

The COVID-19 pandemic made it difficult for agencies to comply with this deadline. On December 23, 2022, NARA and the OMB released M-23-07, “Update to Transition to Electronic Records.” This memorandum extended the deadline to June 30, 2024. To comply with this policy, federal agencies need to create a strategy for their existing paper records, and for managing their future records in new, digital ways. Even though it can feel overwhelming, there’s so much one can discover from sharing experiences and strategies between the different agencies involved. During this session, participants will be able to hear speakers from different levels of the federal government – from the office and regional levels to NARA  – describe the impacts of M-19-21 on their organization and the efforts they are taking to comply with the Memorandum. The session will include 20 minutes of short presentations, then a 20-minute panel discussion facilitated by Dennis Riley (National Park Service, NAGARA Federal Representative). Even though this presentation is aimed towards a federal audience, non-federal employees will be able to discover ways they can direct their own agencies down the path to electronic records management.

During the NAGARA Annual Conference in Salt Lake City in 2022, during the federal networking session, many participants expressed the concern that they would not be able to comply with M-19-21. The goal of this session is to empower participants by providing experienced-based recommendations on how to approach compliance from their sphere of influence.

Target Audiences: Federal

Focus Areas: Archives, Records Management

Presenters: Tara Bell, Technical Information Specialist, U.S. Geological Survey, Daria Labinsky, Records and Information Management Specialist, U.S. Fish and Wildlife Service, and William Carver, Records and Information Management Specialist, U.S. Fish and Wildlife Service, Patrice Davis, Assistant Director, Component RIM Programs, Department of Justice, Dennis Riley, Institutional Archivist/Records Manager, US Holocaust Memorial Museum; Beth Cron, Records Management Policy Analyst, National Archives and Records Administration