OVERVIEW: Last year, the Utah Division of Archives and Records Service (DARS) embarked on a project to standardize our training. On the heels of COVID, our training offerings significantly diminished, and we wanted to get things back on track. By law, DARS must provide training to other governmental entities on RIM and our state records law, the Utah Government Records Access and Management Act (GRAMA).
To rethink our approach to mandated training, we assembled a team of internal stakeholders and decided on the three core trainings we wanted to create and disseminate. RIM 101, GRAMA 101, and Archives 101. Our ultimate goal was to create a streamlined presentation that effectively provided core content in these areas, as well as being easily repurposed by any RIM consultant or archivist on the DARS team. For this presentation, we will focus on the creation of RIM 101.
RIM subject matter experts met to flesh out the core content areas that needed to be covered in this new training. Consideration was given to how to address different learning styles, and apply a uniform visual brand to ensure cohesion with other DARS trainings and educational materials produced by the institution.
Once the trainings were tested and refined, efforts were put into creating an administrative framework to ensure that they could be delivered reliably and effectively (and kept up to date year to year!). This has resulted in a organizational plan that has DARS staff providing RIM 101 and GRAMA 101 training quarterly, twice in person and twice virtually to the state and local governmental entities we serve.
Please join us as we take you through how we created our RIM 101 training, how we disseminated it, and our plans for the future.
Objectives:
- Provide insight on how to create a training program.
- Illustrate our process—what information was included, how we split up the work, how it all came together as a cohesive training.
- Show how to create an effective training that can easily be repurposed by different staff members across an organization.
Participants can expect to leave with a foundational knowledge of how to create training, what the process entails, and how to maintain an effective training program.
GARA CERTIFICATE CORE COMPETENCY AREA: "Training, Advocacy and Outreach"
TARGET AUDIENCE: State
FOCUS AREAS: Records, Technology
PRESENTER: Maren Peterson, Records and Information Management Specialist, Utah Division of Archives and Records Service