OVERVIEW: Government records managers are facing a strategic shift in how long-term digital content is governed, preserved, and accessed. Local and State departments are moving towards an increasing reliance on Microsoft 365 as the central collaboration and information platform, and AI-driven productivity to accelerate everyday tasks and deliver new levels of speed, accuracy and time and costs savings are paramount.
Attendees of this session will discover why a traditional "archive and forget" approach is no longer sustainable. Learn how intelligent archiving is enabling organizations to take a unified approach - ensuring all long-term SharePoint and legacy system records remain authentic, discoverable instantly accessible for decades.
In this session, we'll explore how Digital Preservation archiving embedded directly within Microsoft 365 provides:
- A unified archival strategy that enables access to all your long-term SharePoint ensuring integrity, readability and policy compliance
- Self-service access for authorized users without IT ticketing, improving responsiveness to operational & FOIA requests
- Automated preservation to keep records readable and trusted for the full retention period, minimizing data loss, & mitigating against format obsolescence
- Centralized governance using Microsoft 365 retention labels and security policies - all within the familiar Microsoft environment
- Integrated AI tools for AV transcription and enrichment, turning audio/video records into text-searchable, indexed assets that dramatically improve discoverability
Whether you're modernizing your Microsoft 365 records ecosystem, grappling with legacy data silos, or exploring AI-assisted AV transcription at scale, this session will equip you with strategies and tools to future-proof your records lifecycle in the AI era.
GARA CERTIFICATE CORE COMPETENCY AREAS: "Digital Repository Management" OR "Archives & Long-Term Preservation"
PRESENTER(s): Mike Davis, Sr. Solutions Architect, Preservica
Mike Davis is a senior solution architect for North America for Preservica. Over his 30+ year career, he has been involved in numerous roles within software organizations. He has helped large and small customers alike in public and private industry bring transformative solutions to a broad array of business challenges. He is based in the Boston area where Preservica maintains its North American headquarters.