Special CoSA Webinar: Task Force on Technical Approaches to Email Archives: Update and Discussion

04/17/2017 2:00 pm

Tuesday, April 18, 2017; 3 pm Eastern, 2 pm Central, 1 pm Mountain, Noon Pacific 

Please join CoSA on Tuesday, April 18th for a specially arranged presentation from the Task Force on Technical Approaches to Email Archives. The Task Force, formed in September 2016 and sponsored by the Andrew W. Mellon Foundation and the Digital Preservation Coalition, is charged with (a) reexamining and assessing current efforts to preserve email; (b) articulating a conceptual and technical framework in which these efforts can operate not as competing solutions, but as elements of an interoperable toolkit to be applied as needed; and (c) constructing a working agenda for the community to refine this technical framework, adjust existing tools to work within this framework, and begin to fill in missing elements.  The Task Force will prepare a report of its findings, including recommendations for specific actions to be taken within two to five years to assure that archives can safely accession and preserve email records.

In this project briefing specifically arranged for CoSA members and state archives staff, Task Force members will report on the Task Force's work to date and solicit feedback and input from the CoSA community. This input is critical in helping Task Force members shape the final report and recommendations that will be issued in late 2017.  CoSA has signed on as a “Friend of the Task Force,” so take this opportunity to become familiar with the work of the Task Force.  

Webinar panelists include: 
Kate Murray, Library of Congress & Chris Prom, University of Illinois, Task Force Co-Chairs
Wendy Gogel, Harvard
Joel Simpson, Artefactual Systems
Glynn Edwards, Stanford

If you have specific questions you'd like members of the Task Force to address in their presentations, send them in advance to rjulson@statearchivists.org. 

Webinar Technical Details:
We use WebEx for Member Webinars.  Please register on the event information page, then click on the “Register” button at the bottom of the page.  After you register for the webinar, you will receive an email with directions for joining the live webinar session. This email will include a link to download the WebEx software to run WebEx on your computer. Please try to do this prior to the webinar. If you do not, you can do it when you log into the session on the day of the webinar.  You will also receive a reminder email 45 minutes prior. 

AUDIO: there are two options for connecting to webinar audio.

1.  Use your phone to dial the toll number provided by WebEx. If you plan on dialing into the phone line, please log in and join the WebEx session with your computer first. You will then be given a personal number code to supply when dialing into the phone line.
2.  Use your computer to connect to the audio via VoIP. If your computer has speakers and a microphone (or you use a headset with microphone) you will be able to hear the audio and ask questions and comment verbally.
Log into the session 15 minutes early to provide ample time to deal with technical glitches that can arise when using a system for the first time. If you have any questions about WebEx and/or the registration process, please let Becky know.